Warranty: 1 Year — effortless warranty claims with UK-wide coverage. Learn more
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Used for: 3–6 months
Stops on a double feed instead of chewing the paper
We put a deed box through it on the first afternoon, foolscap, treasury tags, tissue paper and all. It stopped politely on every double feed instead of chewing anything, which is what the ultrasonic sensor is for and why a solicitors' office buys this rather than a desktop machine.
Used for: More than a year
Mixed batches in one pass, no sorting first
You need a trolley and two people to get it into position
Bought to clear an insurance broker's basement and it has not missed a beat since. Mixed batches are where it earns the money: a claim file is a passport photocopy, a few sides of typing, a folded schedule and a till receipt, and it takes the lot in one pass without being asked to think about it. Duplex is genuinely one pass, both sides, no second run. A year in and the only part we have changed is a set of rollers, which took about a minute with the little diagram on the lid.
Used for: 1–3 months
A whole ream in the hopper at once
The flatbed lid is heavy enough to need a proper desk
The hopper takes a ream at a time and that changes how you work, because you stop babysitting it and go and do something else. A council planning file that used to be a fortnight of somebody's life went through in an afternoon and a bit!
Used for: 6–12 months
PaperStream cleans the image before the file lands
Overkill unless you are feeding it thousands at a time
Ten thousand pages in a normal week go through this in an NHS records team and the only maintenance so far has been wiping the rollers with the cloth that came in the box. The consumable counter tells you when the pick roller is due rather than leaving you to guess. PaperStream does the heavy lifting: blank page removal, deskew, colour dropout on the red forms, all before the file lands in the folder. The scanning is the easy part, honestly. It is the sorting beforehand that takes the time.
Used for: 1–3 months
Unstapling is now the slow part of the job
Fast enough that the bottleneck is now the person unstapling, which nobody warns you about when you order one!